GVMHA - Annual General Meeting

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The GVMHA AGM will be held on Monday, June 28th ~ 6:30pm at Kal Tire Place in the Civic/Crossover Room

Please RSVP with Michelle at the office by phone 250-542-0754 or email gvmha@shaw.ca

1 member per family may attend and membership fee is $1.00 - please have a loonie on hand and masks are required

Please note as per the PHO / City of Vernon we can only accommodate 50 people - must wear masks. If we have more then 50 in attendance the meeting will be moved outside. 

 

We are actively recruiting for the following Board positions. If you feel you have the skill set and would be interested in one of these Board positions please email gvmha@shaw.ca / presidentgvmha@shaw.ca or gvmhasecretary@shaw.ca so we can get to know a little about you and why you would like to serve as a GVMHA Board Director.

President - 2 years - Must have 1 year on Board

2nd Vice President - 2 years

3rd Vice President - 1 year

4^th Vice President - 2 years

Risk Manager - 1 year

Association Development Manager - 1 year

Female Coordinator - 2 years

Equipment Manager - 2 years

 

Responsibilities of the President

The President shall provide the following to the membership of GVMHA:

• over-all direction of GVMHA
• oversees the Director of Hockey Operations position
• supervision and direction of all Executive members, including standards of performance, sphere of control, and disciplinary action
• oversees preparation of agenda by Secretary for Executive meetings
• schedules, presides over and controls Executive meetings
• oversees the preparation of annual budget and financial statements
• maintains contacts with other hockey oriented regulatory and resource groups
• oversees the Conduct Committee Chairperson position
• becomes past-president in an advisory capacity
• signing authority
• attends or appoints a designate to OMAHA, BC Hockey, league and other meetings
• performs all required press releases through the media as required by the Executive
• oversees the operations of all level teams and their Directors

 Responsibilities of the 2^nd Vice President

• chairs meetings in the President’s and 1^st Vice President’s absence
• serves as an alternate in attendance at various hockey oriented regulatory, league and resource groups
• Oversees duties of Referee in Chief
• Oversees the Referees annual operating budget
• Administers the Ramp Assigning Program for officials
• Acts as Conduct Committee Chair

 Duties of the 3rd Vice President (Peewee, Bantam, and Midget Divisions)

• Oversees the Risk Management of GVMHA (see duties of a Risk Manager 4.11)
• recruit volunteers for the positions of Division Managers
• with the Division Managers assistance confirm ice allocations with the Ice Ambassador
• with the assistance of the Division Managers, recruit and organize volunteers to assist in the evaluation procedures, meet with the volunteers to review evaluation criteria and process
• with the assistance of the Division Managers and Director of Hockey Operations, assist in the selection of coaches, and assistant coaches.  Ensure they have the level of training required by GVMHA, or are prepared to attend the necessary clinic(s) to obtain the training.  Confirm with the Director of Hockey Operations that the necessary clinics are available
• oversee the player evaluation/selection process, team composition.  Forward team rosters along with volunteer information to the Registrar
• assists in coordinating the distribution and collection of equipment and jerseys to the coaches
• monitor ice allocations between divisions to ensure equitable ice allocation, assist Division Managers in scheduling of games and practices.
• chair a parent’s meeting; deal with concerns of parents and/or players
• ensure that the Division’s concerns are brought to the attention of the Executive.  Represent the interests of the Divisions at Executive meetings
• provide Year End Report for AGM
• ensure coaches enforce codes of conduct

Duties of the 4th Vice President (Initiation, Novice and Atom Divisions)

• recruit volunteers for the positions of Division Managers
• with the assistance of the Division Managers, recruit and organize volunteers to assist in the evaluation procedures, meet with the volunteers to review evaluation criteria and process
• with the assistance of the Division Managers and Director of Hockey Operations, assist in the selection of coaches, and assistant coaches. 
• oversee the player evaluation/selection process, team composition
• assists in coordinating the distribution and collection of equipment and jerseys to the coaches
• ensure that the Division’s players/parents concerns are brought to the attention of the Executive.  Represent the interests of the Divisions at Executive meetings
• ensure coaches enforce codes of conduct
• provide Year End Report for AGM

Responsibilities of the Risk Manager

• the Risk Manager is responsible for identifying the risk of bodily injury or related risks to the Association, measuring the risks, and sorting those that are significant from those that are not and seeking out the ways and means of eliminating the avoidable risks that could lead to bodily injury
• the Risk Manager shall familiarize and follow BC Hockey & Hockey Canada Risk Management Guidelines found on their websites.
• Register for HCSP courses as required
• Ensure all GVMHA teams have a HCSP by December 15^th
• Keep the executive committee apprised of the latest safety information including but not limited to concussion prevention and base line testing
• the Risk Manager reports to the President
• GVMHA recognizes that risk management does not rest with the Risk Manager alone, but rather is the responsibility of everyone involved both for on and off ice activities, from the Executive through the coaching staff, officials, parents and the players themselves.  The activities of GVMHA will be governed by the contents of the BC Hockey Risk Management manual and the Risk Management Bulletins and Action Bulletins distributed by BC Hockey. 

Responsibilities of the Female Coordinator

• with the assistance of the Division Managers and the Director of Hockey Operations, assist in the selection of coaches and assistant coaches.  Ensure they have the level of training required by GVMHA, or are prepared to attend the necessary clinics.
• communicate with the females in all divisions to organize all-female practices, games and tournaments.
• assists in coordinating the distribution and collection of equipment and jerseys to the coaches.
• monitor ice allocations between female divisions to ensure equitable ice allocation.
• chair a parent’s meeting; communicate information for all-female teams
• ensure that the Division’s concerns are brought to the attention of the Executive.  Represent the interests of the Divisions at Executive meetings
• ensure coaches enforce codes of conduct
• provide Year End Report for AGM

Responsibilities of the Association Development Manager

• Develop and implement player recruitment strategy’s for GVMHA
• Identify opportunities for GVMHA players to participate in the improvement of standards or services within the community.
• Highlight and share activities of GVMHA members amongst the association and media as approved by the executive.
• Oversee GVMHA social media communications.

Responsibilities of the Equipment Manager

• the Equipment Manager is responsible for submitting a budget to the Executive, and keeping within the budgetary limits.  If costs are greater, he/she must bring a motion to the floor to increase the budget
• the Equipment Manager must be available to distribute goalie gear during the mid to late summer months, for players who attend hockey schools.  He/she must record all equipment going out and the player’s name, address, and phone number
• the Equipment Manager is responsible for purchasing pucks, jerseys where needed, and goalie gear
• the Equipment Manager shall provide to the Accounts Manager an inventory of all equipment prior to March 31^st of each year
• first aid kits must be kept updated
• it is recommended that the Equipment Manager use local merchants wherever possible, however, on high end products he/she should ask for tenders
• the Equipment Manager is responsible for the distribution and collection of all jerseys, first aid kits, pucks, and goalie gear and maintaining a ledger of all equipment
• provide Year End Report for AGM